Organizing the Gmail inbox might seem like a huge task, but it’s really not. All you need to do is to use some labels. Gmail uses labels instead of folders to keep everything organized. Here are a few tips on how to organize your Gmail inbox with labels.
To create
and edit labels, you just need to visit the Labels section in Settings. This
can be done via desktop or the Gmail mobile app.
You can
also use a label as a folder. For that, you must use the Move to option that
lets you move an email or thread out of the inbox and into a label. You can
access it from the left panel of the inbox.
To keep the
personal emails apart from the professional ones, you can put all the
work-related emails for one client in one folder while you put personal stuff
like photographs of a recent trip into another label. You can also nest labels
under other labels as they will act like subfolders. Below are some steps that
might help you.
How to
Create a Folder in Gmail on a Desktop
· Log in to the Gmail account by
visiting the Gmail website.
· Click on the Settings icon that’s
shaped like a gear.
· Select on see all settings.
· Go to the Labels tab and scroll down
the labels to create a new label.
· Enter the name of the label and
click on Create.
· If you want the new label you are
creating to nest under an existing label, you need to click the box that is
next to the Nest label under and then select the folder you want the new label
to go into.
· The name of the labels should not be
more than 225 characters.
How to
Create a Folder in Gmail on the Mobile App
· To create a folder in Gmail on the
mobile app, you need to open the Gmail app on your Android, iPad, or iPhone.
· You should then log into the account
and tap the three horizontal lines that are situated on the top-left corner of
the screen.
· Then, you should scroll down to the
Labels section and tap on Create New.
· There, you will see the labels that
are already there.
· You need to scroll past the existing
list of labels and then make a new one.
· Then, you need to give it a name that
must be less than 225 characters and tap on Done.
How to Automatically Apply Labels via Filtering
In your Gmail inbox, click on the Show search
options icon that looks like three hatched lines. They are situated on the
right side of the search bar.
Then you need to set parameters for the filter.
You can filter by To, From, Subject, Has the Words, Doesn't have, Date and
Size.
After setting the criteria, you can click on
create filter.
On the next page, you can click the box next to
Apply the label and choose a label from the drop-down menu.
The final step is to click on Create Filter.
How to
Color Your Labels
To make
finding labels easily, you can color them. For that, you need to follow these
steps:
· Hover the cursor over the name of
the label that is situated in the left column.
· Click on the three dots that appear
on the right side of the name of the label.
· Then, you need to hover on the label
color.
· Pick the color you want to assign to
that label.
· You can choose a basic color
combination from the available options or create custom colors for the
background in the text.
· If you don’t like the colors you
have added, click on the remove color option.
Read about
How to Organize Your Gmail Inbox in 15 Minutes here
Also, have
a look at 17
Email Management Strategies To Improve Productivity
by Shruti , CNS Canadian News Source
Sources:
https://www.businessinsider.com/how-to-create-folders-in-gmail
https://www.theverge.com/21315894/gmail-labels-inbox-organize-how-to-google